Evernote’s Anemic Native Export Options
Evernote’s native export options—HTML and XML—do not preserve your overall structure. Its third option, .ENEX, is recognized by only a handful of apps, e.g. Mac’s DevonThink and OneNote’s Windows-only import app.
The Evernote team schooled me, with a vengeance: if you don’t want your document-collection life ruled by the latest whim of a developer, create the docs in a universally recognized format. Then house them in an any-device-access friendly database with universal searchability.
This post resolves three issues:
- exporting your Evernote database to PDF files, while retaining your tags, notes and overall structure → ExportNote (Mac/Windows)
- replacing Evernote’s browser-based clipping functionality, using any browser on any device → PrintFriendly.com bookmarklet
- maximizing searchability of your files, including rifling through the contents → Google Drive
Part I: Exporting An Evernote Database
My quest to escape Evernote’s bloat, formatting issues, and annual hefty fee increases transported me to Google which, in turn, led to me to the DocumentSnap website. That site long ago impressed me with its stellar content, and this visit underscored its helpfulness.
Entitled “ExportNote: Evernote Export Tool That Keeps Your Organization Structure,” this article provides a detailed step-by-step review of ExportNote‘s process and results. DocumentSnap’s review overwhelmed my standard knee-jerk refusal to purchase an app without a trial. I raced to the ExportNote.com site, studied the features listed on the home page, and purchased the $15 premium version. The $5 Basic version will NOT export note attributes (e.g. dates and tags); the $15 Premium will. The cheaper version loves only HTML; Premium adds PDF, as well as batch conversion. Penny wise pound foolish will haunt those opting for the cheaper alternative!
I gave ExportNote’s its marching orders just prior to going to bed. The next morning, prepared for disappointment, I peeked at my iMac screen. My jaw dropped my retinas rotated down the newly created folder tree. Reaction: yesssss!, with manic fist pumps. 💃🏽💃🏽
Bottom-line: If, for whatever reason, you desire an I-Dream-of-Jeanie style blink conversion of your full EverNote database to PDF (or HTML), WITH your overall document structure preserved, ExportNote awaits you. The convenience factor, combined with the mahhhvelous results, elevate this little app to “absolute gem” status. Usage may be a one-time affair, but the beauty of the app’s handiwork lingers on.
Part II: Replacing Evernote’s Web Clipper
My work involves extensive web-based research, making web clipping a necessity.
I tried the OneNote clipper, but horrendous formatting chased me away.
I increased my PinBoard usage. While there’s lots to love on that front, I’m squeemish about the export options. HTML may/not preserve tags and structure. That concern was sufficient to push PinBoard to the slot marked “if all else fails.”
My habit: dump in the /new folder of Google Drive. Files remain in that location until I review them. Thereafter, I’ll file it in a subject-sensitive folder.
Part III: Searching Your Files From Any Device via Google Drive
My Evernote PDF’d collection lives in content-searchable Google Drive, with the standard mirror on my hard drive. Via drag & drop of the granddaddy folder, I copied those files to an external hard drive; Hazel, a Mac app, keeps an eye out for new files in the hard drive’s mirrored Google Drive, tossing a copy to another external drive.
Whether the device in hand is an Android, an iPad or iPhone, Mac BigBoy machine, Chromebook, or Windows Asus Zenbook, I can access that stash at gDrive. And, because Google powers the search engine, the desired item(s) are retrieved with incredible speed.
Sample search queries:
- *.pdf last 7 days “bullet journal” blogging
- last 30 days
Bonus: the text appearing within images feeds the search engine, as does the content of PDF and other text-heavy files. The weird search syntax of Evernote is replaced with Google’s familiar language.
What did I lose with the replacements? Tagging. My workaround: insert tags directly within the filename. This typically involves a ClientName.
No loss on the note-taking front, as I feed all notes to my BuJo. My attempts to use EverNote for quick notes died years ago, courtesy of the bloat factor, not to mention unpredictable formatting results.
What did I gain?
- A thicker wallet, courtesy of canceling my Premium EverNote subscription
- immunity to the latest gimme moe money now, features maybe later whims of the development team
- speedy searches available to all devices
- reliable syncing among ALL devices where I’ve installed the gDrive app
- a saner overall system.
What about privacy concerns, given’s Google’s ad-driven focus? Attorneys have an absolute obligation to safeguard client information. Every U.S. jurisdiction maintains a special office, dedicated to overseeing attorney activities. That office issues rules and guidelines for attorneys. Long story short, I am aware of none precluding Google usage. To the contrary, most explicitly approve the resource following a studied review of how Google actually works. Bottom-line: few concerns here.