Mapping This Series: Setting Up a Multi-Year (2019) Hobonichi Weeks
✦︎ 1. → Exploiting the 2019 Year view; RePurposing the 2018 + 2020 Calendars
✦︎ 2. ReConfiguring the Week-View → Editorial Calendar / Record
✦︎ 3. Enlarging (69 → 99 pages) and Mastering the Notes area
✦︎ 4. Enlisting a Few Memo Pads for Core EDC Use
✦︎ 5. Eliminating Items from the Weeks, and Why
Working out the Precise Usage Scheme
The Weeks’ calendar and year sections thwarted every make-it-my-primary-BuJo attempt, given the stingy writing space. Determined, I tried again for 2019. This time, I pulled off the dream.
I rush to add: the obvious solution, a Mega Weeks, succeeded only in instigating mega disappointment.
First Try: a Mega Weeks
Ahhh, the joy of 200+ Tomoe River pages per a Mega Weeks, as compared with the paltry 69 provided in a classic Weeks.
Mapping out the content for BuJo Collections, including precise pagination, confirmed I needed 80 Notes pages. That fact pushed my Mega, as opposed to classic, purchase.
Lesson Learned: what looks delightful on paper just might usher your planner booty into a sling.
✦︎ THE Test: Grade → C
Some things demand hands-on use to comprehend.
Following delivery, I performed the critical test. I slid the Mega into my back jeans pocket. Well, more like poked. Unlike the classic Weeks’ ultra-smooth no-fuss insertion, the Mega put up a heckuva fight. I won the wrestling match. Reminding myself of the multi-year goal, I tolerated the ruckus.
✦︎ Hiding Daily Dates → Washi → Complications
Converting the dated weeks section required hiding the daily dates. I tried white-out correction tape, down the length of the page, but despised the result.
The ugh! visuals coerced washi tape application. 52 successive pages, each sporting a washi strip, applied in the same area = trouble. At the time, I was a washi novice. Hindsight: my brain jumped onto a lay-away shelf when I initially fondled the ring of Washi tape.
I grimaced while inspecting my new Looney Tunes zone. The Mega had morphed into Porky Pig, but without his sly charm. The overall clunkiness echoed a familiar refrain, signaling the near-end of my Mega travels.
✦︎ THE Test, 2nd Try: Grade → D–
Grabbing the Mega, I again tried my no-hands-carry-everywhere test. Dumb!
One look at the altered Mega thundered the answer I didn’t wanna hear. The days of easy slide in/out of my back pocket zoomed into my rear view mirror. The washi murdered years of smiling pocket greetings.
The only way this revised dude would fit in my back pocket? Two possibilities:
- Lose junk in my trunk.
- Switch from form-fitting to baggy jeans.
Indulging masochism, I retrieved an archived classic Weeks, slid a pen through the pen loop of its factory clear cover, and slid the package into that same back pocket. No problem.
And yeah, I cussed a blue streak, spitting the multi-syllable words reserved for profoundly vexing occasions. Heck, I even made up a few on the spot.
Call me egocentric. This booty warrants jeans that fit —well. Diligent exercising recontoured the effects of my chocolate chip cookie 🍪addiction.🍪 I earned the revised junk in my size 8 trunk. I ain’t ’bout to become no bag lady below the waist, simply to satisfy a planner. I’m nerdy, but I ain’t that far gone. Age is a number, not a mandate to wear Mom jeans.
✦︎ Factory Clear Cover’s Pen Loop Considerations
The mere thought of inserting a pen through the Mega’s pen loop had Poindexter rolling on the floor in hysteria. He knows me. I know me. Ignoring the pen loop left it to memory to grab a pen whenever I hit the door. Yeah, riiiiight.
True, I could keep a couple of pens in the car. But I’d need to remember, every time, to grab a pen while exiting the car. Unlike, say, a Weeks companion Memo Pad’s unique info store, there’s nothing inherently special about the Pilot Juice 0.38mm pens I use on small-grid Tomoe River paper. At under $2 a pop, they’re disposable. On some level, my brain knows that. Repeat: I know me.
✦︎ Back to the MultiYear Hobonichi Weeks Drawing Board
I wanted the Mega’s beefier page supply, yet I also lusted for genuine pocket-friendly portability.
Weary of the whole Mega vs classic Weeks quandary, I slept on it. While showering the next morning, an idea drenched me. Drip-dry racing —in towel— to the old classic Weeks, I counted every Japanese-only page. Then I scrutinized certain other pages, knowing I’d never use ’em as presented. The combination dropped 20 “free” pages in my lap. Extended digging gifted a total of 99 Notes-style pages, taking me well beyond the pre-numbered 69. Since my draft Table of Contents targeted only 80 pages — yo, GirlFriend was home free! 💃🏽
✦︎ Preparing for the Mega’s Replacement, a 2019 classic Weeks
At JetPens, I placed the order I knew would arrive 2 days later (absent shipping fee):
- Bananas (classic) Hobonichi Weeks
- roll-on double-sided sticky tape, per Tombow Pit Slide
- a JustFit “red” (lie, but ok) highlighter
- a MildLiner Mild Orange highlighter
I’d come up with a way to use the now-butchered Mega, but in another capacity. For my daily travels, the classic Weeks would serve as steering wheel.
During the interim, I visited DollarTree to pick up a fresh 3-pack of box cutters. I wanted sharp tools for the paper-slicing chores soon to materialize.
✧︎︎︎ ReTweaking the Table of Contents
Returning to my trusty legal pad, I re-tweaked the planned contents, including reassigning page number locations.
First, I noted the pages to cover with clean sheets pulled from archived Hobo Weeks books, and possibly the Mega. Among my targets: the ten week-view pages for November through December 2018; and, the two why-u-here pages separating the week-view and Notes sections.
Second, I juggled the placement and order of the tentative contents. This freed some previously assigned pages in the Notes area. LawdHaMercy! Extra pages!!
Exploiting the Year View for a Multi-Year Purpose
Steps tracking and the like, within this section, equates to single-year-only use. The trick here: choose data embracing, rather than growling at, the small space provided —despite 3 years usage.
✦︎ ? Expenses & Income ?
The space for each day, about 3 (invisible) horizontal grid blocks, is adequate for financial numbers.
Advantage: Just insert the numbers as they materialize.
Disadvantage: Only one multiple-digits number per slot, i.e. 2019 finances. Covering 2020 and 2021 requires additional spreads. Fair enough, but an insurmountable hassle peeked at me. My preference: confine the finance data to serial pages. That required
- finding another use for this Year section, or
- finagling the December 2018 calendar to devise a 2-year finances spread
Even if I sliced each December-2018-calendar column in half vertically, I’d see only a max of 16 columns. 2 years = 24 months = 24 columns needed = no go.
Built-In Alternatives: I’d already mapped out the dated week-view section, eliminating that potential option. I could create a spread within the Notes section, but those pages remained at a premium. Use the secondary larger book instead? Nooooo. That would repeatedly coerce making an expense note incurred while in the street, then copying it over to the other book. I refused to position myself for consistent duplication sessions. Such obvious look busy but ain’t busy work knee-jerks intense personal resistance.
✦︎ ? Project Progress Tracking ?
I focused on a day slot: 3 virtual grid blocks. 3 years. I stared. Looked off into space. Rinse. Repeat. Then, the Hallelujah choir sang.
Each single grid-block column welcomes a vertical line. Assigning one vertical column per 2019, 2020, and 2021 exploits what is. Oh yeah, 🎵this is how we do it.🎵
Using this section for project progress tracking, with vertical lines, glowed as a natural fit. Lines would start and end on relevant dates. Different colors would differentiate multiple projects.
Advantage: The space —7 horizontal slots— above each month column begs for use as a color-code key.
Built-in Alternatives: Experimentation confirmed: nothing within the Weeks offers as fine a basis for project-progress tracking. If I wanted this spread, I’d either use this view or draw my own. I love drawing as much as I love duplicates.
✦︎ → Decision: Project Progress Tracking
The repurposed Year-view section covers work and personal projects.
The critical factor cementing this decision: the 7 blank slots sitting atop each month’s column. They offer nothing of interest as regards finances. But within the context of project tracking, they shine like gold.
Many, if not most, projects will start and complete within the month. Multiple projects = multiple colors = a color-code Key.
Protecting the RePurposed Year View: Cure Predictable Hassles
Every lawyer’s training includes finessing nods to Murphy’s Law and its BFFs. That’s the tuxedoed version of my darlin’ grandmomma’s wisdom-infused mantra: There’s many a slip between a cup and a lip.
Translation, for Planner Land purposes: recognize problems which might arise per prolonged use … then conjure cures.
✦︎ 7 Munchkin Slots + 3 Long Years = 😒
Dilemma: how to handle color-code keys for 2019 and 2020 and 2021 within the 7 minuscule horizontal slots?
During this setup, I couldn’t rely on personal history as a project timeframe guide. Much of my activity these days confirms: I’m living outside my comfort zone. Read: I have no real clue about timing re new-to-me projects. Result: I hedged my bets, plotting my Year-view writing tools with care.
When 2019 rolls around, I’ll
- pick 5 colors at the start of each month, rather than across the board. Rationale: avoid lock-in. The per-month approach gifts ongoing flexibility. 7 slots allow 7 colors. I’ll train myself to treat those 2 extra slots as emergency-only options. Example: a month with a huge unexpected influx of work (affirmations, anyone? 😉).
- enter the project nickname description in pencil, next to its assigned color.
Let’s analyze that last declaration.
✧︎︎︎ Erasing and Tomoe River Paper: Precluding the Oops! Syndrome
To begin the analysis, be aware of a few governing physical facts:
- The incredibly thin Tomoe River paper sneers at repeated erasures.
- Frixion erasing coerces a heavy touch.
- Erasing (soft but pen-like dark) 4B-lead coaxes a light touch, using a Campus 2B eraser.
Reality check: Once a project reaches completion, that portion of the spread has served its purpose. I no longer need the associated color-key description.
Therefore, if I exceed 7 projects in any month —exhausting the 7 rows atop the month’s column— I can erase a penciled description with ease, replacing it with a new project nickname.
To prevent confusion, I’d draw a red thick-ish line under the just-completed project. The Pilot G2 0.7mm provides the desired thickness. I designated a red G2 for the obvious reason: red = stop.
✧︎︎︎ Accommodating the Potential Changing Color-Code Key Scenario
If I exceed 7 projects in any one month, I’ll need an Index. I chose to cover the closest who-cares page → the preceding “Hobonichi Techo 2019 Weeks” title page.
Each Notes page provides 49 rows. The Year project-progress tracking section covers 2019, 2020, and 2021 —3 years, for a total of 36 months. Doubling the one Note page, via a vertical line, yields 98 slots. I’ll use those 98 slots to log completed projects —when necessary, i.e. only when a single month exceeds 7 projects.
Not every completed project will trigger Log entry. Only projects with a repeated color code will require the special notation in the History Index. Example:
- project 1 / blue: revamp home office
- project 2 / green: global site refresh
- project 3 / red: FU/K
- project 4 / brown: client B
- project 5 / light green: client B, 2nd project
- project 6 / light blue: revamp enclosed deck
- project 7 / lavender: shoot 25 “unique bird” pics
- project 8 / ?? : Willis
Re: Project Willis:
Once I hit project #8, I’m outta color-code slots. I want to repeat a color assigned to a now-completed project. Let’s say I choose project 1’s blue color.
First, I’ll enter a blue dot in the special Index log, followed by the completion date and project nickname, e.g.
- 🔵 01.14.19 HH H/O
HouseHold project, focused on the Home Office, completed on January 14th. With that tidbit squirreled away, I’m free to reuse that blue color for vertical line(s) reflecting my progress on the new Willis project. The red G2 line under the completed blue vertical arrow line, combined with a subsequent vertical blue line, tells me to check the History Index. There, I will see the 🔵memory jogger🔵 advising of the project associated with the initial blue vertical arrow line.
- FU/K, represented by a red vertical line
No followUp entry in the history Log, because I won’t reuse red that month for another project. What’s “FU/K”? My shorthand for: declutter Kitchen storage area for Tupperware wannaBe’s. FU? Felix Unger, although your first guess ain’t really off the mark 🤣😂 given my base feelings about housework.
My hunch: the 98 slots comprising the History Index will prove sufficient. But recall my mental mantra: cover all bases. Accordingly → if I exhaust the 98 slots, I’ll cover the History Index with a fresh sheet. BUT, I’ll attach it with one washi tape strip, running across the top. This will allow easy flip-up access to page 1 of the History Index as needed.
✦︎ Sneak Peek: a MockUp of the RePurposed Year View
I draft this article in October 2018. The following spread depicts a mockup, created to doublecheck the described scheme’s viability. Trust me when I tell you: the hands-on experience reveals what abstract planning does not.
* * * *
1️⃣ To make visible the three columns I envisioned, I used a highlighter (MildLiner Mild Orange) to draw a center mini column.
2️⃣ As regards the vertical lines, I discovered my preferred 0.38mm Pilot Juice pens show barely discernible color differences when a single line is involved (January column in pic). I tried Staedtler TriPlus Fineliners, Pigma Microns, MicroLiners, Pilot G2, and others. The G2s (0.7mm; the other pens are under 0.5mm) produced the desired distinguishing traits, but the pens adore smearing and globbing. Too high a price to pay. The fix = Flair pens, pulled from my maybe-one-day pens shelf (April column).
3️⃣ My initial plan failed to acknowledge paused projects, that is, an incomplete project ignored for days / weeks/ months, then resumed. Easy fix: apply the red G2 horizontal line only after I complete a project.
* * * *
The black year labels appear solely for your convenience.
Standard Month View: Excess 2018 & 2020 Calendars
Given my multi-year resolve (OCD anyone? 😏), I need only the 2019 month calendars for standard setup purposes. But the Hobonichi Weeks also includes December 2018, as well as January through March 2020, calendars. I repurposed them.
✦︎ Repurposing the December 2018 Calendar → Index
That December 2018 facing-page set? Covered. Say hello to my BuJo Collections Index.
Advantage: Located within the first few pages of the book, rather than deep into the book. Result: neither tab nor bookmark required to access this Index, given its premier location.
✦︎ Repurposing the three 2020 Calendars → Finances
- figure out a way to use the preprinted Jan, Feb, & Mar cal structures
- cover ’em
✦︎ Option 1: ? Take a cue from the Year View ?
I liked the Year view layout for finance purposes. Column comparison:
🔸 Year-view: 3 horizontal grid blocks per column.
🔸 Month-view: 6 horizontal grid blocks per column.
3 years = 36 months. As presented, these three 2020 calendars provide a total of only 24 columns, including the far left column.
But —slicing the Tuesday through Sunday columns vertically yields a Year-view style 3-horizontal grid blocks per column. It also allows a full year’s coverage over the one facing-page set comprising each month-view calendar —12 months in a visual style mimicking the Year view.
The left and Monday columns remain blank, for notes.
✧︎︎︎ Hidden Issue: what about finance notes??
Let’s get real. Stashing a numerical figure will eat the little slot concerned. But room for, say, an additional small ②︎ —superscript style— works. Why would I want a circled 2? To point to a description of the item sparking the expense. Where there are numbers, text descriptions tend to grow like weeds.
Will the 2 extra blank columns on the left suffice for note purposes? 44 vertical rows. Add: the generous horizontal space underneath each printed calendar. 🤔
✧︎︎︎ Thinking it Through
My thought process at this juncture:
- What are the odds I’ll enter an expense on the same day for each of the 3 years?
- Ditto (self-employment) income checks?
Re 1️⃣: Some expenses are indeed incurred/paid like clockwork on, say, the 15th of each month. Fix: Place these recurring expenses within the bottom space of the right facing page, i.e. 15: Entity $xxx.
What if the amount changed month to month, as is the case with Google Fi? Modify the bottom space notation, i.e. 15: Google Fi. Then just insert the amount in the relevant day-15 slot.
Re 2️⃣: Suppose 2 checks from different entities arrive the same day? Use the left column with an associated circle number, i.e. ⑤︎ ⇣︎client.
If this option works, great. If not, also cool, because I can fall back on Option #2.
✦︎ Option 2: Cover the Calendars
Essential Facts: I don’t spend money every day. Nor does a check arrive every day. Therefore, I don’t need the numerical day-by-day listings.
This means I could
- cover the 2020 Calendars
- create 6 rows per page (8 vertical blocks per slot)
- ^ ^ ^ yields 1 year coverage per month calendar
- ^ ^ ^ years 2019, 2020, 2021 = January, February, March = covered
Rather than play a game of slice and dice with the three 2020 calendars, I could simply cover each.
Each replacement (Notes) page, with its 49 rows, allows 8 rows in each of the 6 horizontal slots. With a virtual dividing vertical line, each of the 8 slots could easily handle 16 items, or more. 2 facing pages, 6 rows per, covers a year.
Query: if Option #1 proves untenable, how to revamp for the rest of the 2019 year?
✧︎︎︎ Finessing a (maybe) futzed Option #1
Envision: I’ve dutifully added my finance entries, on the January 2020 calendar, for 2019 — January through April. This means I’ve used the Tuesday and Wednesday columns. I’ve likely also added notes, in the left & Monday columns, plus the bottom space. How to regroup mid-way through this paper year?
First, cover the right facing page (January 2020) using the usual double sided tape. That replacement page holds 6 horizontal slots, as described above. Label these slots July through December 2019, because Option #1 used only the DIY January through April 2019 columns —created in the Tuesday and Wednesday columns. Hence, 2 additional months must be covered: May and June 2019.
Cover Tuesday and Wednesday (of January 2020 calendar), using washi tape stretched only across the top. Since I need only 2 slots, only one horizontal line is required on the new replacement page. These 2 slots would cover May and June 2019. And, because the replacement page size covers only the Tuesday and Wednesday columns, I still enjoy the same extra space provided by Option #1 —left column, Monday column, and space under the standard calendar on the left page.
✦︎ → Decision: Option #1
Folks, I confess this choice flowed from my instinct.
On the January 2020 standard month view, I’ve implemented Option 1. But only partially. I configured the Tuesday and Wednesday columns, i.e. January through April 2019 finance data.
This allows retreat to the 2nd Option —if circumstances push me in that direction.
There is perfection. There is get-it-done. Ain’t perfect. But with a viable revamp option readily available if necessary, I’m done with the Year view.
Standard Month View: 2019 Calendars
This Hobonichi Weeks serves two primary purposes: 3-year Core EDC BuJo and 5-year Blogger’s BuJo. That second purpose made obvious the content for the labeled 2019 month calendars.
Bloggers know: the more ideas available, the higher the odds of consistent posting. National and international awareness days are easy to find. Many also lend themselves to full-article treatment. Example: National Camera Day gifted a juicy topic as I scratched my head TRYing to think of a subject for posting.
First step: I applied correction tape to hide the day-names atop each column. They’d change from year to year. Day name elimination prevents predictable confusion.
✦︎ Awareness Days, with Changing Dates
Like holidays, some Awareness Days present as, e.g., the first Monday of every May. I enter such dates on the right facing page, in the blank area below the calendar:
- 1st Mon.: blah blah blah description
The location ensures I’ll see it whenever I check the month’s calendar.
✦︎ Awareness Days, with Stable Dates
I pulled the data by googling → annual awareness days. I kept 3 tabs open, each hosting a different version of the annual Awareness Days. Why? Relying on one guaranteed I’d miss a goodie, such as World Lemur Day. I have shots of lemurs, meaning I could have produced a glorious homage to those cuties. But I blew it, because the one awareness-day calendar I relied upon ignored that special day.
This chore dovetails into tedium quickly. I started with October dates. Within a week, I added November into December.
Psst! Pomodoro fan? (Guilty 😊) You can get a bunch of these entries entered during a 5-minute break.
The rest I’ll handle piecemeal, well in advance of the month concerned.
✦︎ Awareness Weeks and Months
The far left column presents adequate space. I pencil in the week info, adjacent to the corresponding week. If it moves from year to year, the pencil lead will permit easy erasure.
Month awareness designations appear at the bottom of the left page, underneath the full calendar.
This particular article details configuration choices fashioning my MultiYear (classic / thinner) Hobonichi Weeks. I’ve shared the details underlying my choices, in terms of repurposing the Year and standard Calendar sections:
✦︎ Year → projects-progress tracker: colored vertical lines with associated color-code Key
- December 2018 → BuJo Collections Index (contents of Notes area)
- Jan.–Dec. 2019 → Annual Awareness Days/ Weeks/ Months
- Jan.–Dec. 2020 → Finances (2019 through 2021)
Next on the agenda: restructuring the horizontal weeks section to create both a multi-year blog posting record/ planner (2017 through 2021), and a social media planning slate (October 2018 through 2021).
The standard Calendar view
MockUp: Repurposed January 2020 Month Cal: 2019 Finance Data
All writing depicted is in 4B lead pencil (Kuru Toga mechanical pencil, 0.5mm). I used a brown MildLiner over the factory headers within the calendar. I also added a “Mild Orange” MildLiner row to ease targeting chores.
On my ToDo list— test washi in an archived Weeks, to see if the 3 serial paged applications (2019, 2020, 2021) causes severe writing hassles on subsequent pages.
I will also erase the pencil as January approaches, replacing it with a brown 0.38mm Pilot Juice pen.
Finally, odds are strong I’ll trim an archived Weeks sheet, to fit over the two left columns. Doing so should present a much cleaner overall view.